Keeping track of every aspect of a job is challenging. Trying to manage the budget, crew, and keep up with regulations is difficult all the while maintaining field notes and tracking down invoices and change orders. It’s easy for things to slip through the crack costing you valuable time and money.
Organization is key to keeping everything on track. A lot of project managers rely on Excel spreadsheets and old-fashioned paper and file folders to keep track of everything. Technology has made it so much easier for project managers to organize their jobs. There are a lot more options now.
Let’s keep it together
You need a solution that pulls everything together in one place. This is where integrated construction accounting software comes in. You need a software solution that manages everything from accounting and operations to document and project management.
Great construction account software will have a project management module where you can track every aspect of your jobs all from one place. You can manage your project documents, contract and budget information all in one place.
Track it down
A lot of project managers rely on Excel spreadsheets and old-fashioned paper and file folders to keep track of everything. But that is a thing of the past! Instead of chasing information and people all over the place you have everything you need in one place. Access financials, track labor, store documents, view job contracts and create custom reports right from one screen.
Remind me
With the right system, you can monitor your project “To Do” list. With this feature you can set tasks and reminders to keep things moving on time. Never miss an important milestone again! Check them off as you go and make sure that you have everything you need for every job.
Stay in control
Keeping track of paper is a thing of the past. You don’t need stacks of invoices and change orders cluttering up your desk and getting lost any more. What you need is a software system that lets you scan and attach them right to your job information. You can add them to jobs, employees, customer, vendors, subcontracts, material records, service locations or equipment. Everything is right where you need it and easy to access when you need to find it.
Keep in touch
There’s nothing worse than needing to call a customer, but not being able to remember their name or not being able to locate their contact information in a timely manner. Your software will be able to help you out with this. You project management module will help you keep track of everyone associated with your projects including the customer information and all of the vendors as well.
Plays well with others
There are a lot of emails that go back and forth that are related to your projects. More emails than phone calls it seems. You need to keep track of them, but how? The right software solution will integrate seamlessly with Microsoft Outlook and keep track of all of your emails for you. Instead of searching furiously through your inbox for that one important email, you can go right to the job and find it there, attached as a document.
Lock it up tight
With all of your project information in one place security is very important. You don’t want just anyone to access all of that information. But it’s important that the right people have the right amount of access. Being able to control that aspect of your software is necessary to keeping your projects running smoothly. You need a software solution that has the right security.
What’s the solution?
STRUCTURE Blue is that end-to-end solution that you are looking for. Our project management module does everything that we have talked about and more! Learn more here.
For over 40 years C/F Data Systems has been serving the construction industry with solutions that address contractor’s unique financial needs. STRUCTURE Blue provides solutions to manage all areas of construction operations including billing, inventory, payroll and project management.